Assessor Resource

BSBRKG404
Monitor and maintain records in an online environment

Assessment tool

Version 1.0
Issue Date: May 2024


This unit describes the skills and knowledge required to identify and assess records for storage, and maintain and monitor electronic business records.

It applies to individuals who use guidelines and processes to inform judgements on the status and classification of records in an existing business or records system. They work under supervision or in consultation with more senior staff or users of the system.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm requirements for recordkeeping in an online environment

1.1 Identify and confirm system procedures for capturing and managing records

1.2 Identify and verify organisational and risk management requirements for classifying and storing online information

1.3 Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions

1.4 Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format

2. Identify and assess records for storage

2.1 Categorise incoming and outgoing records information in terms of key activities and responsible personnel

2.2 Assess information against the organisational checklist and records identified for capture

2.3 Dispose of information not to be stored, in accordance with organisational procedures

2.4 Determine storage methods and media in accordance with retention requirements

3. Monitor and maintain business records in an online environment

3.1 Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

3.2 Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

3.3 Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

3.4 Store records on required media in accordance with organisational and record retention requirements

3.5 Carry out migration of records from one medium to another in accordance with organisational procedures

3.6 Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Confirm requirements for recordkeeping in an online environment

1.1 Identify and confirm system procedures for capturing and managing records

1.2 Identify and verify organisational and risk management requirements for classifying and storing online information

1.3 Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions

1.4 Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format

2. Identify and assess records for storage

2.1 Categorise incoming and outgoing records information in terms of key activities and responsible personnel

2.2 Assess information against the organisational checklist and records identified for capture

2.3 Dispose of information not to be stored, in accordance with organisational procedures

2.4 Determine storage methods and media in accordance with retention requirements

3. Monitor and maintain business records in an online environment

3.1 Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures

3.2 Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures

3.3 Determine access and security status and disposal requirements of records and records in accordance with organisational procedures

3.4 Store records on required media in accordance with organisational and record retention requirements

3.5 Carry out migration of records from one medium to another in accordance with organisational procedures

3.6 Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures

3.7 Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify and confirm system procedures for capturing and managing records 
Identify and verify organisational and risk management requirements for classifying and storing online information 
Identify legal, business, financial, sociohistorical, and security requirements for recording online business transactions 
Prepare a checklist of organisational requirements to assess which electronic information should be captured, for how long and in what format 
Categorise incoming and outgoing records information in terms of key activities and responsible personnel 
Assess information against the organisational checklist and records identified for capture 
Dispose of information not to be stored, in accordance with organisational procedures 
Determine storage methods and media in accordance with retention requirements 
Classify, sentence and link records with other records in the system in accordance with system rules and organisational procedures 
Assign unique identifiers and register records into the recordkeeping system in accordance with system rules and organisational procedures 
Determine access and security status and disposal requirements of records and records in accordance with organisational procedures 
Store records on required media in accordance with organisational and record retention requirements 
Carry out migration of records from one medium to another in accordance with organisational procedures 
Action and record archiving or disposal of records in accordance with disposal schedule and organisational procedures 
Maintain records in a usable and accessible form in accordance with security conditions and legislative requirements 

Forms

Assessment Cover Sheet

BSBRKG404 - Monitor and maintain records in an online environment
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

BSBRKG404 - Monitor and maintain records in an online environment

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: